Privacy Policy

Introduction

At PDF2XRechnung, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service. We are committed to protecting your personal data and complying with the General Data Protection Regulation (GDPR) and other applicable privacy laws.

By using PDF2XRechnung, you agree to the collection and use of information in accordance with this policy.

Information We Collect

Personal Information

When you use our service, we may collect:

• Name and contact information (email address, phone number)
• Company name and billing information
• Account credentials (username and encrypted password)
• Payment information (processed securely through third-party payment providers)

Invoice Data

When you upload PDF invoices for conversion, we temporarily process the invoice content including:

• Invoice numbers, dates, and amounts
• Supplier and customer information
• Line items and tax information
• Any other data contained in your uploaded PDF files

How We Use Your Information

We use the collected information for the following purposes:

• To provide and maintain our invoice conversion service
• To process your transactions and send you related information
• To respond to your comments, questions, and customer service requests
• To send you technical notices, updates, and support messages
• To improve our service and develop new features
• To monitor and analyze usage patterns and trends
• To comply with legal obligations and protect our legal rights

Data Storage and Security

We implement appropriate technical and organizational security measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.

Invoice Data Retention

Your uploaded PDF invoices and converted e-invoices are:

• Encrypted during transmission using SSL/TLS protocols
• Processed in secure, EU-based data centers
• Automatically deleted from our servers within 24 hours of conversion
• Never used for any purpose other than conversion and validation
• Never shared with third parties

Data Sharing and Disclosure

We do not sell your personal information. We may share your information in the following circumstances:

• Service Providers: With trusted third-party service providers who assist in operating our service (e.g., payment processors, hosting providers)
• Legal Requirements: When required by law, court order, or government request
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• With Your Consent: When you have given explicit consent to share your information

Your Privacy Rights (GDPR)

Under the GDPR, you have the following rights:

• Right to Access: Request a copy of the personal data we hold about you
• Right to Rectification: Request correction of inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data
• Right to Restrict Processing: Request limitation of how we process your data
• Right to Data Portability: Request transfer of your data to another service
• Right to Object: Object to processing of your personal data
• Right to Withdraw Consent: Withdraw consent at any time where we rely on consent

To exercise any of these rights, please contact us at privacy@pdf2xrechnung.com

Cookies and Tracking

We use cookies and similar tracking technologies to track activity on our service and store certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

Children's Privacy

Our service is not intended for use by children under the age of 16. We do not knowingly collect personal information from children under 16. If you become aware that a child has provided us with personal data, please contact us.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. You are advised to review this Privacy Policy periodically for any changes.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: